Employee Expenses and Adhoc Payments
Not all employees regularly generate expenses or the corresponding claims. You do not want the cost or risk of every employee having a corporate credit card. Not every employee wants to spend on their own credit card and claim the money back. Sometimes these colleagues travel, attend events or have to settle a bill with a supplier or a one time provider. Thats where we come in…
CarbonPay Expense
Why Businesses Globally Need Our Employee Expense and Adhoc Payment Solution.
Managing employee expenses without a dedicated platform is a universal headache for businesses—staff jetting off to meetings, attending trade shows, or tackling on-site projects shouldn’t mean a tangle of receipts and delayed reimbursements eating into your time and their morale.
Whether your team’s booking flights, grabbing taxis, or wining and dining clients, the old ways—petty cash or sluggish bank transfers—leave everyone frustrated and your finances fuzzy.
Our fintech expense solution, built on digital money processing and card payout systems, flips this chaos into clarity, offering preloaded payment cards and a streamlined way to handle staff spending, keeping your operations sharp wherever your workforce roams. Picture this: an employee needs funds for a last-minute trip or a client event, but instead of scrambling for cash or waiting days for a transfer, they’re stuck footing the bill themselves—productivity dips, and resentment brews.
Our team saw this gap and crafted a simpler fix—no bloated platforms, just a practical system where staff can request funds in advance and use preloaded cards for instant access to travel or event cash. With global businesses in mind, we’ve stripped out the complexity, delivering a solution that saves you hassle, keeps employees happy, and lets you focus on growth, not expense admin.
CarbonPay Benefits
Expense Payments Key Benefits
There are some core advantages for your business. Here’s how our expense solution transforms staff spending:
Ready-to-Use Cards
Preloaded funds for instant travel and event spends.
Proactive Funding
Staff request cash before costs hit.
Secure Payments
Encrypted transactions, no risks attached.
Clear Oversight
Track expenses without the clutter.
Adaptable Solution
Multi-currency support, no exchange woes.
Innovative
Scales from small teams to bigger crews.
CarbonPay Your Payment Partner
Expense management, made simple. Fund your team fast with our straightforward solution. Preloaded cards and requests keep spending stress-free. Our no-fuss solution puts staff spending in your hands. Say goodbye to reimbursement delays and hello to simplicity.
Preloaded Expense Payment Cards
Empower your team instantly – Travel and events are part of business life—think flights booked on short notice, taxis between meetings, or dinners to seal the deal—and our preloaded payment cards ensure your staff aren’t left scrambling.
With digital money processing, we load cards fast—say £150 for a trip or €200 for an expo booth fee—giving employees the cash they need right when they need it. No more chasing receipts or waiting for refunds; they’re equipped to perform, and you’re free from the back-and-forth. This isn’t about fancy tech—it’s about practicality.
Staff swipe for fuel, hotels, or event supplies, and you see every spend in real time, no heavy software required. Built for businesses dodging full expense platforms, it hooks into your existing tools, scaling effortlessly whether it’s one rep on the road or a team at a global summit. It’s the straightforward fix that keeps your workforce moving and your books balanced.
Advance Fund Requests
Cash flow before the go – Nothing stalls momentum like employees funding their own work trips—our solution lets them request funds ahead of time, so they’re covered before the bill lands.
Need £300 for a conference or €400 for a site visit? They submit the ask, we preload their payment card, and they’re off—no personal credit cards, no IOUs. It’s a proactive system that keeps your team focused on the job, not the cost.
This cuts the stress of last-minute scrambles—imagine a project lead prepped for a client pitch or a tech crew ready for an install, all without dipping into their own pockets. Multi-currency support handles spends in dollars, euros, or pounds seamlessly, while encrypted transactions keep it safe. For businesses globally, it’s a lean way to manage expenses without drowning in admin or complex setups
Simple Expense Management
Your business might be a tight-knit crew or a growing outfit with staff hopping between projects—either way, our expense solution fits without forcing you into overkill platforms.
Digital money processing preloads cards for a lone traveller or a team on the move, with a dashboard that tracks every £50 train fare or €100 dinner spend cleanly. No convoluted systems—just the visibility you need to stay on top of costs.
From a startup dodging expense software to a firm scaling up, our payment cards and request process sync with tools like QuickBooks, keeping things light as your needs shift. Staff request what they need, you approve and fund—it’s that easy. Tap into our global-ready solution to keep employee expenses simple, secure, and sorted, letting you steer the business, not the paperwork.
Get In-Touch
Contact CarbonPay
One of the team will reach out to you, usually within hours…
Say Hello!
You can get in-touch
anytime by contacting
us at: [email protected]
Join our newsletter.
Copyright ©2025 CarbonPay Group Ltd. Registered in the UK at, 3 Park Court Pyrford Road, West Byfleet, Surrey, KT14 6SD, England. Company Number 16142882. VAT Number 367409767. All rights reserved. Terms & Conditions, Privacy Policy and Cookie Policy apply. All relevant Regulatory obligations satisfied.